1.4.3 Carrying out the seminar
a) Executive registration
Consider that the registration is the first contact that attendees have in the seminar. Be sure to develop a trustful environment. It is important that you receive the participants in a welcoming, receptive manner.
Also, it is recommended that the celebrities receive personal attention.
Ask someone to make phone calls to participants that haven’t arrived. Ask them for the reason of their absence and offer them to assist in any way, at least for a couple of hours.
b) Objective and programme accomplishment (Monitoring)
Permanently monitor that the seminar objective and Programme are being accomplished.
Remain in communication with the monitors/coordinators of the sessions. Remind them on the importance of stimulating the participation and on alligning the activities to the seminar objective.
c) Encourage the contribution of participants
The purpose of the monitors or coordinators of the session are very important in order to accomplish the seminar objectives.
The monitors/coordinators will stimulate the participants to talk about information related to the objective, they support the identification of needs and they make notes of agreements and follow-up.
It’s recommended that the monitors/coordinators are people that have knowledge about the NMI’s capabilities and the industry needs.
The monitors/coordinators must be on alert to detect explicit and tacit needs.
d) Validate the hypothesis
Make good use of the information discussed to confirm or reject your hypotheses.
Explain your hypotheses to the monitor/coordinator and ask them for their support in confirming or rejecting the hypotheses.
e) Evaluation seminar
Ask the participants evaluate the seminar, filling out the form that you prepared previously (Annex 1.4/F2).
In some cases, it is valuable ask the participants sharing their comments with the audience.
1.4.4 Presenting a report about the seminar
|Suggested content||Expected information|
|Introduction||Description of the way in which the Project was performed in the seminar.
Describe objectives of the seminar.
|Data||Dates, place and participating companies and institutions.|
|Objective||Describe if the objective of the seminar was fulfilled. If possible, include evidence; for example, the results of the surveys or comments of the participants during the sessions.|
|Program execution||Describe how each session was developed and the participation of the interest groups.
To gather this information, ask to the monitors/coordinators.
Include information regarding the demonstration of your hypothesis.
|Results and Agreements||In the section “Results and Agreements” present for each monitoring instrument (survey, round table, discussion panel, mini-workshop, questions about presentations), a summary report that contains (preferably in tables), the identified needs, in genera and in particular for the service.
When presenting the results of the survey, consult Tool 1.3
When presenting the results of the round tables or panels, for example, you could write the information discussed in said sessions and interpret them from the point of view of interest to receive a consulting session with the NMI.
When presenting the results of the mini-workshops, describes the experiences and results of each session. Mention the most important contributions of the participants.
Summarize the evaluation results (gathered through the evaluation form).
|Next Activities||Based on the results, propose some activities that would be advisable to perform after the seminar.|