Supplementary Statement on Data Protection for the “MetroSommer” Application Procedure

The Physikalisch-Technische Bundesanstalt (PTB) at Braunschweig and Berlin, represented by its president, Prof. Dr. Cornelia Denz, Bundesallee 100, 38116 Braunschweig, Germany, phone: +49 (0) 531 592-0, email: info(at)ptb.de, is responsible for the processing of your personal data in connection with your application for the “MetroSommer” voluntary internship program.

Data Protection Officer at PTB: Lena-Maximiliane Kreßmann, phone: +49 (0)531 592-8463 , email: datenschutz(at)ptb.de

PTB has implemented technical and organizational measures in accordance with Article 5 (1) f) and Article 32 of the European General Data Protection Regulation (GDPR) to ensure that your data is protected against unauthorized or unlawful processing and against accidental loss, destruction or damage.

For this reason, your data will only be transmitted via the Internet using SSL encryption.

Below, PTB would like to inform you about the details of how your personal data will be processed in the context of the “MetroSommer” application procedure and about the rights granted to you by law.

I. Data Processing

1. General

The data and documents that you submit (letter of motivation, CV, certificates, etc.) contain personal data as defined by Article 4 No. 1 GDPR and are processed by PTB solely to the extent required for the purposes of participation in the “MetroSommer” program. This processing is done on the basis of Art. 88 (1) GDPR in conjunction with § 26 (1) of the German Federal Data Protection Act (BDSG).

After receiving your data and documents, the responsible official will record and process your personal data. You will receive the official’s contact details together with PTB’s confirmation that your data and documents have been received.

Within PTB, your data will be forwarded to the responsible individuals or organizational units responsible for the particular subject areas.

Your data will be processed exclusively by PTB and will not be disclosed to third parties.

 3. Erasure of Your Data

Once recruitment for the internship slots has ended, your data and documents will be erased within no more than six (6) months. If you are selected for a “MetroSommer” internship position, your data and documents will be forwarded to the responsible official in the Personnel section.
PTB will then separately inform you as part of the hiring process about the general and specific legal regulations governing the further processing of your personal data.

You may, of course, withdraw your application at any time. To do so, simply send an email to metrosommer@ptb.de. Your data will then be erased immediately.

II. Your Rights as a Data Subject

To the extent that PTB is responsible for the processing of your personal data, you are protected by the following statutory rights:

Right of Access: According to Article 15 GDPR, you have the right to obtain, free of charge, information about the processing of data that concerns you, in particular with respect to:

• the purposes of processing,
• the categories of personal data concerned,
• the recipients or categories of recipient to whom the personal data have been or will be disclosed,
• the envisaged period for which the personal data will be stored, or the criteria used to determine that period,
• the source of the data if they were not collected by PTB from you.

When responding to a request for information under Article 15 GDPR, PTB will also provide you with any other information stipulated by Article 15(1) and (3) not expressly mentioned in this statement on data protection.

Right to Rectification: According to Article 16 GDPR, you can obtain the rectification of personal data concerning you.

Right to Erasure: According to Article 17 GDPR, you have the right to obtain the erasure of your personal data. This, however, is only possible if the personal data concerning you are no longer necessary, if they have been unlawfully processed, or if the consent on which the processing is based has been withdrawn.

Right to Restriction of Processing: According to Article 18 GDPR, you have the right to obtain restriction of processing of your personal data and hence suspend any further processing of this data. In most cases, such a restriction takes effect when you exercise your rights as defined in this clause and for as long as the relevant requirements are reviewed by PTB.

Right to Data Portability: According to Article 20 GDPR, you can receive the personal data concerning you in a commonly used and machine-readable format from PTB, or, if desired, have this data transmitted to another controller.

Right to Lodge a Complaint with a Supervisory Authority: According to Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority if you consider that the processing of your personal data infringes applicable law.

The responsible supervisory authority for PTB is: The Federal Commissioner for Data Protection and Freedom of Information (Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit), Husarenstr. 30, 53117 Bonn, Germany, phone: +49 (0)228 997799-0, email: poststelle@bfdi.bund.de